Set Up Recurring Invoices
That Send Automatically
If you bill clients on a regular cycle — retainers, subscriptions, ongoing services — recurring invoices save you hours of manual work. Set it up once and BillRyt generates each invoice on your schedule: weekly, monthly, quarterly, annually, or a custom interval. Turn on auto-send to email it the moment it's created, or leave it as a draft to review first — and pause anytime a client goes on hold.
Agency plan and above
Key Features
Weekly, monthly, quarterly, annual — or every N days
Bill on whichever cadence matches the retainer or subscription, including a fully custom interval of 1 to 365 days.
Auto-send or draft
Turn on auto-send per schedule to have BillRyt email the invoice as soon as it generates, or leave it off and each occurrence is created as a draft for your review first (this is the default).
End date or invoice cap
Give a schedule an end date or a maximum number of invoices so a fixed-term engagement stops billing on its own — no need to remember to cancel it.
Prepare drafts ahead of time
Optionally generate each invoice as a draft a few days early, so you have a review window before it goes out.
Failure notifications
Get notified immediately if a recurring invoice fails to generate so you can fix it quickly.
Pause and resume
Pause a recurring schedule when a client is on hold. Resume with one click when they restart.
Full audit trail
Every generated invoice links back to its recurring schedule. Complete history always visible.
Payment collection
Each generated invoice includes your Stripe and Paystack payment links — clients pay instantly.
Step-by-Step Setup
Open an invoice
Create a new invoice or open an existing one. Fill in the client, line items, and amounts as normal.
Enable recurring
In the invoice editor, click Recurring → Enable. Choose your interval: weekly, monthly, quarterly, or annually.
Set schedule options
Choose a start date and whether to auto-send each generated invoice or save it as a draft for your review.
Save the schedule
Save the invoice. BillRyt generates the first invoice immediately and schedules the rest automatically.
Frequently Asked Questions
Is recurring billing available on all plans?
Recurring billing is available on Agency and Merchant plans. Professional and Free plans do not include this feature.
Can I set a custom billing interval?
Yes. Alongside weekly, monthly, quarterly, and annually, you can set a custom cadence of every N days (1–365) — handy for every-two-weeks or every-45-days billing. You can also set an end date or a maximum number of invoices so a fixed-term schedule stops itself.
What happens if a recurring invoice fails?
BillRyt sends you a notification immediately and marks the occurrence as failed. You can retry manually or fix the schedule.
Can the client cancel a recurring invoice?
No. Recurring schedules are controlled entirely by you. Clients receive individual invoices, not the schedule itself.
Real-World Example
A Lagos freelance developer has 8 retainer clients each paying ₦150,000/month. Setting up recurring invoices means 8 invoices generate automatically on the 1st of every month — with auto-send turned on, they go out without any manual work.
⏱ 8 invoices × 15 minutes each = 120 minutes/month saved. Over a year: 24 hours returned to billable work.
Common Mistakes to Avoid
- ✕Not verifying the client email before enabling — the first invoice goes to the wrong address
- ✕Letting a fixed-term contract over-bill — set an end date or a maximum number of invoices when you create the schedule, or pause it when the engagement ends, so invoices don't keep generating after the project is over
- ✕Not reviewing the first auto-generated invoice — especially important if amounts change
- ✕Using recurring for a project with milestone-based billing — use manual invoices instead
More Questions Answered
Can I set different amounts for different months?
Recurring invoices use a fixed amount. If amounts vary month to month, use manual invoices or edit the recurring schedule before each generation.
What happens when a client ends their contract?
Simply pause or delete the recurring schedule in BillRyt. No more invoices will generate after that point.
Can I send a one-off invoice alongside recurring ones?
Yes. Recurring and manual invoices are completely independent. You can send additional invoices at any time to the same client.
Does the client get a new payment link each month?
Yes. Every generated invoice has its own unique payment link with a fresh expiry. Clients cannot use an old payment link to pay a new invoice.
Can I preview the invoice before it sends?
Yes. Set the schedule to "Save as draft" instead of "Auto-send". Review each generated invoice before sending.