Busy isn't the same
as healthy.

• Invoiced — what you've billed in a period. This is your sales activity (accrual basis), and it's what most people mean by “revenue”.
• Collected — the cash that has actually landed in your account (cash basis). This is what you can genuinely spend.
• Outstanding — the all-time total still owed to you by clients who haven't paid yet.

Seeing all three together is what reveals the truth. A big invoiced number with a small collected number means you're working hard but not banking it. A large outstanding balance means a lot of your effort is sitting in other people's accounts.

This is the single most important idea in small-business finance. Profit is an opinion; cash is a fact. You can record a profitable month — because you invoiced a lot — while your bank balance shrinks, because those invoices won't be paid for 30 or 60 days. Businesses don't go under because they're unprofitable on paper; they go under because they run out of cash while waiting to be paid. Tracking collected alongside invoiced is how you catch that gap early.

A cash-flow snapshot shows money in versus money out over time. Watch the trend, not just the total: is the gap between invoiced and collected widening (a warning that clients are slowing down) or closing (a sign your collection is working)? Pair it with your Days Sales Outstanding from the aging report and you have an early-warning system — you'll see a cash squeeze forming weeks before it arrives, while there's still time to chase harder, tighten terms, or delay a big outgoing.

The classic reporting mistake is quietly conflating these numbers — comparing this month's invoiced against last month's collected, for example, and drawing the wrong conclusion. BillRyt keeps each basis labelled and anchored to the right date: collected to the payment date, invoiced to the issue date, outstanding as an all-time balance. They're never silently mixed, so you're never comparing apples to oranges by accident.

Financial health is only as trustworthy as the maths underneath it. Every outstanding figure here subtracts credit notes first, so nothing settled is counted as still owing; currencies are shown per currency rather than blended into a single misleading headline; and every figure updates the instant you record a payment or raise a credit. The result is a health check you can actually act on — one that tells you whether you're building a business or just running on a treadmill.